Last updated: 2025
Introduction
This Data Processing Agreement ("DPA") outlines how Kalos AI Detection System ("Kalos", "we", "us", or "our") collects, processes, stores, and secures data submitted to our AI detection services. This agreement forms part of our overall Terms of Service.
Data Processing Activities
As part of our services, we process the following types of data:
- Text content submitted for AI detection analysis
- Account information (organization name, email, payment details)
- Usage data including request counts and timestamps
- API access logs and authentication records
Our Role as Data Processor
When you submit content for analysis, Kalos acts as a data processor, meaning:
- We process data only according to your instructions
- We implement appropriate technical and organizational security measures
- We assist you in fulfilling data subject rights requests where possible
- We do not use submitted content for purposes other than providing our services
Data Retention
Our data retention policies include the following provisions:
- Analysis results are retained for 90 days by default
- Account information is retained for the duration of your subscription plus 12 months
- Raw text content is processed for analysis and not stored long-term
- You may request deletion of your data at any time via our support channels
Security Measures
We implement the following security measures to protect your data:
- Encryption of data in transit using TLS 1.2 or higher
- Encryption of sensitive data at rest using AES-256
- Access controls and authentication for all system components
- Regular security assessments and vulnerability testing
- Staff training on data protection and security practices
Subprocessors
We may use the following types of subprocessors to deliver our services:
- Cloud infrastructure providers (storage, compute resources)
- Payment processing services
- Analytics and monitoring tools
- Customer support platforms
All subprocessors are subject to data protection terms no less protective than those in this DPA.
Data Subject Rights
We will assist you in responding to data subject requests, including:
- Access to personal data
- Rectification of inaccurate data
- Erasure of personal data
- Restriction of processing
- Data portability
Changes to This Agreement
We may update this Data Processing Agreement from time to time. If we make material changes, we will notify you via email or through our service interface at least 30 days before the changes take effect.
Contact Us
If you have any questions about this Data Processing Agreement or our data practices, please contact our Data Protection Officer at data@horisystems.com.